Authentication for Job Flow Sheets and Folders : Authentication and Accounting Feature : Reference Guide

Summary

Enabling User Authentication

Authentication for Job Flow Sheets and Folders

Conditions for Job Flow Sheet and Folder Use

If you switch the authentication method, the job flow sheets and folders created by login users while logging in to the local account or remote account will be deleted.
Job flow sheets and folders will not be deleted even if the authentication method changes if:
- The system administrator created the job flow sheet or folder.
- A local user created the job flow sheet or folder while the authentication feature was disabled.

When Using the Authentication Feature

Note

When using the authentication feature, the following users are able to use folders and job flow sheets.
- In either [Local] or [Network] authentication mode: login users and system administrators
- In [Remote] authentication mode: login users excluding guest users

Creating Folders

When using the authentication feature, the relationship between creators and users of folders that can be created/used is as follows.

Folder Creator	Permitted Users	Available Actions
Login User	Creators/System administrator	View, Delete, Change Settings, View Files, Delete Files, Register Files, Print Files, View Job Flow Sheets, Associate Job Flow Sheets, Execute Job Flow Sheets
System Administrator	All guest users^*2/All login users/System administrator	View, Delete^1, Change Settings^1, View Files, Delete Files, Register Files, Print Files, Associate Job Flow Sheets^*1, View Job Flow Sheets, Execute Job Flow Sheets

Actions only available to the system administrator.
This is available if folder use is permitted in the authentication feature settings in Administrator Mode.

Creating Job Flow Sheets from the [`Send from Folder`] Screen

Job flow sheet creators, the users that can use them, and the actions available are as follows.

Job Flow Sheet Creator	Permitted Users	Available Actions
Login User	Creators/System administrator	Edit, View, Copy, Delete, Select, Run, Associate with Folder
System Administrator	All login users/System administrator	Edit^1, View, Copy^2, Delete^*1, Select, Run, Associate with Folder

Actions only available to system administrator.
The user copying job flow sheets will be the creator of the copied job flow sheets.

Creating Job Flow Sheets in [`Create Job Flow Sheet`]

Job flow sheet creators, the users that can use them, and the actions available are as follows.

Job Flow Sheet Creator	Permitted Users	Available Actions
Login User	Creators/System administrator	Edit, View, Copy, Delete, Select, Run
System Administrator	All login users/System administrator	Edit^1, View, Copy^2, Delete^*1, Select, Run

Actions only available to the system administrator.
The user copying job flow sheets will be the creator of the copied job flow sheets.

When the Authentication Feature is Not Used

Creating Folders

The relationship between creators and users of folders is as follows.

Folder Creator	Permitted Users	Available Actions
Local User	All local users/System administrator	View, Delete, Change Settings, View Files, Delete Files, Register Files, Print files, View Job Flow Sheets, Associate Job Flow Sheets, Execute Job Flow Sheets
System Administrator	All local users/System administrator	View, Delete^1, Change Settings^1, View Files, Delete Files, Register Files, Print Files, Associate Job Flow Sheets^*1, View Job Flow Sheets, Execute Job Flow Sheets

Actions only available to the system administrator.

Note

Files registered and printed using Network Scanner Utility 3 are outside the scope of authentication.

Creating Job Flow Sheets from the [`Send from Folder`] Screen

Job flow sheet creators, the users that can use them, and the actions available are as follows.

Job Flow Sheet Creator	Permitted Users	Available Actions
Local User	All local users/System administrator	Edit, View, Copy, Delete, Select, Run, Associate with Folder
System Administrator	All local users/System administrator	Edit^1, View, Copy^2, Delete^*1, Select, Run, Associate with Folder

Actions only available to the system administrator.
The user copying job flow sheets will be the creator of the copied job flow sheets.

Creating Job Flow Sheets in [`Create Job Flow Sheet`]

Job flow sheet creators, the users that can use them, and the actions available are as follows.

Job Flow Sheet Creator	Permitted Users	Available Actions
Local User	All local users/System administrator	View, Edit, Copy, Delete, Select, Run
System Administrator	All local users/System administrator	View, Edit^1, Copy^2, Delete^*1, Select, Run

Actions only available to the system administrator.
The user copying job flow sheets will be the creator of the copied job flow sheets.