ScanAuto Operation : Scan : Reference Guide

ScanAuto Operation

"ScanAuto" allows you to scan documents by just loading documents and tapping on [Start].

You can send the scanned data to the specified e-mail address in the PDF or DocuWorks format. You can also save the scanned data on the computer using the Scan feature.

Note

When the authentication type is set to the custom authentication, and [Remote Authentication Settings] > [Authentication System] is set to [Authentication Agent] in Internet Services, ScanAuto is available even if the scan feature is restricted.
In a remote account using LDAP or Microsoft Entra ID, it is not possible to restrict the scan feature for each user.
This operation is not guaranteed when a device such as PaymentKit is connected.

Items		Descriptions
[Scan Settings]		Allows you to select the most appropriate setting for an image quality or a file size of a document.
[File Name]		Allows you to set the file name. Note To display [File Name], the system administrator setting is required. Selecting multiple buttons allows files to be given names in combination of their items.
	[User Name]	Displays the current user name when the authenticated user logs in. Tapping on this button sets the user name as a file name.
	[YYYY_MMDD_HHMMSS]	Displays the date. Tapping on this button sets the date as a file name. Note "YYYY_MMDD_HHMMSS" represents year-month-day-hour-minute-second of the time when a scan job starts.
	[Date Format]	Sets date format.
	[Auto Set]	If this feature is enabled, the scanning date is automatically assigned to the file name.

Scanning Procedure
System Administrator Settings
Setting Items

Scanning Procedure

Note

When original documents are single sided, and Skip Blank Pages feature is disabled, scanned data in PDF or DocuWorks format may have a blank page in landscape orientation between pages with images in portrait orientation. To prevent this case, rotate original documents 90 degrees and scan them again.

When the machine is operated in the authentication mode, input authentication information to log in.
Note
If use without authentication is authorized in the administrator settings, ScanAuto can be used without entering the authentication information even when running in the authentication mode.
Tap on [ScanAuto].
Specify the recipient by directly entering using the keyboard, or by tapping on (Address Book) or (History).

For authenticated users who set their email address, or when the system administrator sets the fixed recipient email address, the e-mail address is displayed.
Note
Depending on the setting by the system administrator, and may not be displayed.
Configure features as necessary.
Load the document according to the illustration displayed on the screen, and start scanning.
Note
The machine does not accept another job while using this feature.

System Administrator Settings

The system administrator can set the default recipient address, how to send a file, and storage period of the document.

It is necessary to log in to Administrator Mode for the system administrator settings.

Note

In the case of a login user who has the authority as a system administrator, pressing [Admin Menu] from at the bottom of the [ScanAuto] screen displays the Admin Settings screen where you can set the same settings.
You can set the administrator also in Internet Services. For how to set, refer to Internet Services help.

Tap on [ScanAuto].
Tap on at the left of the screen and tap on [Admin Menu].
Select the item to be set.
Tap on [Save].

Setting Items

Items	Descriptions
[Default Recipient Address]	Sets the default recipient address.
[Delete Sent File History]	Selecting [Yes] deletes all the histories of the recipients sent.
[File Sending Method]	Sets the file sending method when you send Emails. Note Under the environment using the firewall, when the scanned data is sent with the setting of [Send URL (Store File in Device)], the scanned data cannot be checked and retrieved from the specified URL in the computer connected to the external network. When the setting is changed to [Auto Switch (Send File/URL)], the scanned data can be attached to the e-mail. Depending on the network connecting methods, the security of the scanned data may not be protected. The maximum attachment size is 200 MB.
[File Retention Period]	Allows you to set the storage period from 1 to 168 hours in increments of 1 hour.
[Retain Settings After Job Execution]	Selecting [On] retains the previous setting of ScanAuto after the job execution.
[Display File Name Button]	Allows you to set whether or not to display the [File Name] button on the [ScanAuto] screen.
[Custom Text for File Name]	Allows you to change the text string presets displayed on the file name buttons on the [File Name] screen.
[Default Scan Settings]	Sets a default value for [Scan Settings] on the [ScanAuto] screen.
[Auto Upright Orientation]	Sets whether the orientation of the document is automatically determined. Note Automatically detects the language of the document based on the [Language] setting in your machine. Set the appropriate language.
[Original Orientation]	Sets the document loading orientation.
[2 Sided Scanning]	Sets whether to feed 2-sided documents.
[File Format]	Sets the file format.
[Skew Correction]	Allows you to set a default value for [Skew Correction].
[Allow Anonymous User]	Settings can be made to allow ScanAuto to be operated even without entering authentication information. Note [Allow Anonymous User] can be set if the machine fulfills all the following conditions. The authentication type is [`Local`] or [`Network`]. Under > [`Device`] > [`Authentication/Accounting`] > [`Authentication/Security Settings`] > [`Authentication`] > [`Access Control`], both [`App Access`] > [`Scan to Folder`] and [`Feature Access`] > [`Retrieve Files from Folder`] are set to [`Unlocked`].