Performing Accounting by Account ID
Account IDs are categorization codes for performing project-based accounting on the usage status of functions such as the print, copy, and scan functions.
By associating account IDs with users, you can check pie charts and bar charts indicating the accounting results with account ID and user as the accounting keys.
Examples of associating account IDs and users and the corresponding accounting results are indicated below.
Example 1: Print counts of associated account IDs and users
| Account ID | User ID | Print count |
|---|---|---|
| Project A | User 1 | 1 sheet |
| Project A | User 2 | 1 sheet |
| Project A | User 3 | 1 sheet |
| Project B | User 1 | 1 sheet |
| Project B | User 2 | 1 sheet |
| Project C | User 1 | 1 sheet |
Example 2: Results of performing accounting with the information above in Example 1 with account ID as the accounting key
(with account ID specified for [Accounting Key 1] and [Accounting Key 2] not specified)
| Account ID | Print count |
|---|---|
| Project A | 3 sheet |
| Project B | 2 sheet |
| Project C | 1 sheet |
Example 3: Results of performing accounting with the information above in Example 1 with account ID and user as the accounting keys
(with account ID specified for [Accounting Key 1] and user specified for [Accounting Key 2])
| Account ID | User ID | Print count |
|---|---|---|
| Project A | User 1 | 1 sheet |
| Project A | User 2 | 1 sheet |
| Project A | User 3 | 1 sheet |
| Project B | User 1 | 1 sheet |
| Project B | User 2 | 1 sheet |
| Project C | User 1 | 1 sheet |
The procedure for registering an account ID, associating that account ID with users, and performing accounting after those users use a device is indicated below.
- When an account ID is not assigned to the job log of a user, if [Default Account ID] is set on the following screen, an account ID is set for the job log of the user to enable accounting.
- If [Default Account ID] is set on all the above screens, an account ID is assigned for the user, device, or group, in that order of priority.
- To make the user select an account ID when they log in to the device, set [Device Authentication Mode/Accounting Mode] to [Network] on the [Management Feature Detailed Settings] screen and enable [Accounting by Account ID].
- Register an account ID.
- For information on the registration method, see Registering Account IDs.
- Associate an account ID with users.
- To associate an account ID with users, see Associating an Account ID with Users.
- To associate a user with account IDs, see Associating a User with Account IDs.
- When the set data is reflected in the device, accounting can be performed on the results of users using the device with account ID or user as the key.
- For information on the accounting procedure, see Performing Usage Data Accounting by Account ID.
- To make the user select an account ID when they log in to the device, enable [Accounting by Account ID] on the [Management Feature Detailed Settings] screen.