Regarding Attributes
This section describes the attributes configurable in the services of FUJIFILM IWpro (the Workspace, Rule Settings, and File Management services) and the method for linking them.
Purpose of Linking Attributes
FUJIFILM IWpro can assign attributes such as the transaction name and transaction date to documents, folders, and drawers as metadata.
By matching attribute names for the Workspace (attributes), Rule Settings (attributes), and File Management (custom attributes) services, the assigned attributes can be used automatically linked with other services. Examples of linking attributes are indicated below.
- Extracting information such as the transaction name and transaction date from documents imported with a rule of the Import Document service, and adding that information to documents for output to the workspace
- Editing the attributes of documents imported with the Workspace service, and adding additional attribute information such as the status to register the documents to File Management
- Storing and managing documents in File Management based on the attributes of documents registered from the Workspace service
- Documents can only be registered with the attributes carried over while registering documents from the Workspace service to the File Management service when sending the documents from a tray with a rule set.
Cautions when Linking Document Attributes across Different Services
The attributes to share across the Workspace, Rule Settings, and File Management services must have the same name. An error such as the following may occur otherwise.
- If an attribute set in a rule is not set in the Workspace service
If an attribute specified as the attribute name to enter from a workspace in [Input Settings from Workspace] for a rule set in the tray of a workspace does not exist as a workspace attribute, the rule will not be executed when the document is sent to the tray and the document will remain in the tray. - If an attribute set in a rule is not set in the File Management service
If an attribute specified as the attribute name to enter from a workspace in [Input Settings from Workspace] for a rule does not exist as a custom attribute for the folder of the File Management service set as the output destination, execution of the rule will cause an error.
To update the name of an attribute that is used with multiple services, make sure to update the name in all the services.
- For information on changing attributes, see the following pages.
- Workspace → Managing Attributes
- Rule Settings → [Attribute Extraction Settings] screen, [Output Destination Settings] screen
- File Management → 2.2 Configuring Custom Attribute Definitions, Changing Attribute Definitions
Maximum Ranges for Attribute Names and Attribute Values
Maximum Number of Attributes
- Workspace attributes: 200
- Customization of File Management Documents
Custom attributes assignable to an office: 1,000
Custom attributes assignable to a cabinet: 100
Attribute values not configured in File Management are not carried over, even if they are configured in a workspace.
Length of Attribute Names
- Workspace attributes: 1 to 255 characters
- Custom document attributes in File Management: 1 to 384 bytes (converted to UTF-8)
Attribute Types and Ranges of Values
| Type Name | Workspace Attributes | Custom Document Attributes in File Management |
|---|---|---|
| String type | 100 characters | 1 to 2,000 bytes (converted to UTF-8) |
| True/false type | true or false | |
| Date and time type | 0001-01-01 00:00:00.000 to 2999-12-31 23:59:59.999 | yyyy-MM-dd hh:mm:ss (0001-01-01 00:00:00.000 to 2999-12-31 23:59:59.999), yyyy/MM/dd hh:mm:ss (0001/01/01 00:00:00.000 to 2999/12/31 23:59:59.999) |
| Short integer type | Does not exist in workspaces | -2,147,483,648 to 2,147,483,647 |
| Integer type | -9,007,199,254,740,991 to 9,007,199,254,740,991 | |
| Floating point type | 2.225073858507201E-308 to 1.7976931348623157E308 -2.225073858507201E-308 to -1.7976931348623157E308 Also zero in addition to the above. Maximum of three digits for the floating point part |
2.2250738585072014E-308 to 1.7976931348623157E308 -2.2250738585072014E-308 to -1.7976931348623157E308 Also zero in addition to the above. |
| User/group type | Registered user/group | |
- The following date/time values can be specified as custom attributes for documents in File Management.
- When using the UTC format:
- yyyy-MM-ddThh:mm:ss.SSSZ
- yyyy/MM/dd hh:mm:ssZ
- When using the local date/time format:
- yyyy-MM-dd hh:mm:ss
- yyyy/MM/dd hh:mm:ss
- yyyy-MM-dd
- yyyy/MM/dd
Example:
"yyyy/MM/dd hh:mm:ssZ" → "yyyy/MM/dd hh:mm:ss.000Z"
When using the local date/time format and the destination attribute is the date/time type, the attribute is converted to the UTC type using the time zone setting configured in the rule.
Example:
"yyyy/MM/dd hh:mm:ss" → "yyyy-MM-ddThh:mm:ss.000Z"
"yyyy-MM-dd" → "yyyy-MM-ddThh:00:00.000Z" - When using the UTC format: