Format of User Information Files
Add information such as User Name and Unique Alphanumeric ID based on "User" determined from job logs according to [User Determination Method].
Default value of the reference destination: {Data Storage Location Folder}\Settings\awjla_user_info.xls
Format and Cell Default Value
| User [required] | User Name [required] | Unique Alphanumeric ID | Organization Name | Card ID |
|---|---|---|---|---|
| CE Card | CE Card | (Blank) | FUJIFILM Business Innovation | 4294967295 |
| (No default value) | (No default value) | (No default value) | (No default value) | (No default value) |
- Data entered on the first row corresponds to the card used when the device is serviced by the FUJIFILM Business Innovation service technician.
Cell Entry Rules
| None | None | None | None | None |
Adding items
When you add items other than those described above, you can display the added items in custom reports.
Content to enter in "User"
Enter "User"; determined from job logs according to "[User Determination Method]" on the [Settings] screen.
For example, when [User Determination Method] is set to [By Job Owner Name], the job owner name sent from the printer driver is determined as "User" as priority order 1. Accordingly, as "User" of the user information file, enter the job owner name (or User ID) set with the printer driver of each client computer.
For jobs other than print jobs, see the following table.
| Job type | Guideline |
|---|---|
| Direct fax transmission job | IP address is not recorded in job log file. Thus, when you print or direct fax and account as the same user, do not select [By IP Address] for [User Determination Method]. Set the same job owner name with the fax driver or printer driver, and set [User Determination Method] to [By Job Owner Name]. |
When information for determining the user is not recorded in the following jobs
|
"User Name" of the job log is decided as follows.
|
Content to enter in "User Name"
This is the name of the user displayed on the report to be created. You can set this in duplicate. If you do not set this, the value of "User" is displayed in the report.
Unique Alphanumeric ID
On a report performing accounting with "By User", the user is identified with the user name and the unique Alphanumeric ID. If you leave the item column blank, it is displayed as blank on the report. If the user is not set in the user information file, "Unknown" is displayed.
Organization Name
Enter the Organization name of the user.
If you leave the item column blank, it is displayed as blank on the report. If the user is not set in the user information file, "Unknown" is displayed.
Card ID
Enter the card ID of an IC card, or the card number of a valid card.
When a user is determined from "Card ID" of job logs according to [User Determination Method] on the [Settings] screen, the information such as user name or unique alphanumeric ID is added based on the "Card ID".
When you also add the user information or unique alphanumeric ID according to the value of "Card ID" instead of "User", enter the value in "Card ID". The user information or unique alphanumeric ID is added according to the value of "Card ID" when the data for which the information such as user name or unique alphanumeric ID has not been added according to "User".
- The information of "Card ID" can be set with both "User Information File" and (Format of card priority print job file). However, to consolidate the information, we recommend that you set the information with "User Information File".
When you set the information of "Card ID" with these files, the following information is used.- The information of "Copy Card Information File" is used when a user is determined from "Card ID" of job logs.
- The information of "User Information File" is used when a user is determined from the items other than "Card ID" of job logs.
Entry Columns
The entry columns of the user information sheet are shown below.
| User [required] | User Name [required] | Unique Alphanumeric ID | Organization Name | Card ID |
|---|---|---|---|---|
| CE Card | CE Card | (Blank) | FUJIFILM Business Innovation | 4294967295 |
| Fuji.Taro | Fuji Taro | 1234 | Sales Department | (Blank) |
| Fuji.Jiro | Fuji Jiro | 5678 | Development Department | (Blank) |
| Fuji.Saburo | Fuji Saburo | 9101 | General Affairs Department | (Blank) |
Using Wildcards
If there are users that are not registered in the above-mentioned user information, wild card can be used to set the specific Organization name for accounting use. When setting this, add the worksheet called "Sheet2" in the User Information File. The format of sheet2 is the same as user information (Format of user information files). The following wildcards can be used.
| Wildcard | Descriptions |
|---|---|
| ? (question mark) | Indicates one arbitrary character. For example, if you enter "sm?th", "smith" and "smyth" are searched. |
| * (asterisk) | Indicates an arbitrary character of an arbitrary quantity. For example, if you enter "*east", "Northeast" and "Southeast" are searched. |
| ~ (tilde) | When you search question marks (?), asterisks (*), and tilde (~) as characters other than as wild cards, enter this immediately preceding the character. For example, if you enter "fy91~?", "fy91?" is searched. |
Example of Entering Sheet 2
| User | User Name | Unique Alphanumeric ID | Organization Name | Card ID |
|---|---|---|---|---|
| 123* | Part-time employee | (Blank) | Personnel Department | (Blank) |
| * | (Blank) | (Blank) | General Affairs Department | (Blank) |
In this example, a user with the User Name "123" is counted in the Personnel Department, and other unknown users are counted in the General Affairs Department. When multiple wild cards are specified in this way, the user is judged in order from the conditions of the top row.