Address Book

On the [Address Book] tab, you can check the directory listing of each address book page of [Scan to E-mail], [Network Scan (Comp./Serv.)], and [FAX]. The default ID and password are "11111" and "x-admin".

Scan to E-mail - E-mail Address Book

Links to the [E-mail Address Book] page of [Scan to E-mail] where you can create, change and delete individual directory entry in Address Book.

There are five columns; [No.], [Name], [Address], unnamed (reserved for [Delete]) and unnamed (reserved for [Add] or [Edit]).
When an address is not registered, the [Name] column lists "(Not in Use)". The [Add] or [Edit] column lists [Add]. The [Address] and [Delete] columns are blank.
When you create a name, the name and e-mail address are displayed in the [Name] and [Address] columns. The [Add] or [Edit] column changes to [Edit], and [Delete] is displayed in the [Delete] column.

To create an entry:

Procedure

  1. Select any unused line and click [Add] in the fifth column to display the [Add E-mail Address] page.

  2. Enter a name and e-mail address in the [Name] and [E-mail Address] fields.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To change an entry:

Procedure

  1. Click a name in the [Name] column or [Edit] in the last column to display the [Edit E-mail Address] page.

  2. Edit the [Name] and [E-mail Address] fields as required.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To delete an entry:

Procedure

  1. Click [Delete] in the fourth column to display the [Delete E-mail Address] page.

  2. Click [OK] if you are sure you want to delete the selected e-mail address.

  3. Click [Return].

[Directory List to:] contains 100 entries, grouped in 20 entries per group. The first group of 20 is displayed in the table. Below the table there are five buttons labelled [001-020], [021-040], [041-060], [061-080], [081-100]. Click any button to view other entries.


Scan to E-mail - E-mail Groups

Links to the [E-mail Groups] page of [Scan to E-mail] where you can create, change and delete group directory entry.

There are four columns: [Group No.], [Group Name], unnamed (reserved for [Delete]), and unnamed (reserved for [Add] or [Edit]).
When a group is not registered, the [Group Name] column lists "(No Group)". The [Add] or [Edit] column lists [Add]. The [Delete] column is blank.
When you create a group, the group name is displayed in the [Group Name] column. The [Add] or [Edit] column changes to [Edit], and [Delete] is displayed in the [Delete] column.

To create an entry:

Procedure

  1. Select any unused line and click [Add] to display the [Add E-mail Group] page.

  2. Enter a group name in the [Group Name] field.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To change an entry:

Procedure

  1. Click a name in the [Group Name] column, or [Edit] in the last column to display the [Edit E-mail Group] page.

  2. Edit a name in the [Group Name] field.

  3. Select group entries as required. You can select maximum 10 e-mails per group.

  4. Click [Apply].

  5. Click [Return].

[Apply] button
[Undo] button
[Return] button

To delete an entry:

Procedure

  1. Click [Delete] in the third column to display the [Delete E-mail Group] page.

  2. Click [OK] if you are sure you want to delete the selected entry.

  3. Click [Return].


Scan to E-mail - Edit E-mail Message


Links to the [Edit E-mail Message] page of [Scan to E-mail] where you can set the default subject and body text for e-mails.

There are two text boxes: [Subject Text] and [Message Text]. In the [Subject Text] box, you can enter the default subject used for e-mail using alphanumeric characters, within 50 bytes. In the [Message Text] box, you can enter the default body text used for e-mail using alphanumeric characters, within 200 bytes.

[Apply] button
[Undo] button

Network Scan (Comp./Serv.) - Computer/Server Address Book

Links to the [Computer/Server Address Book] page of [Network Scan (Comp./Serv.)] where you can create, change and delete individual entries in Address Book.

There are five columns: [No.], [Name (Displayed on Printer)], [Host Address (IP Address or DNS Name)], unnamed (reserved for [Delete]), and unnamed (reserved for [Add] or [Edit]).
When a server has not been added, the [Name (Displayed on Printer)] column lists "(Not in Use)". The [Add] or [Edit] column lists [Add]. The [Host Address (IP Address or DNS Name)] and [Delete] columns are blank.
When a server has been added to the listing, its information is displayed in the [Name (Displayed on Printer)] and [Host Address (IP Address or DNS Name)] columns. The [Add] or [Edit] column changes to [Edit], and [Delete] is displayed in the [Delete] column.

To create an entry:

Procedure

  1. Select any unused line and click [Add] in the last column to display the [Add Network Scan Address] page.

  2. For the [Name] field, enter a name for the server using alphanumeric characters within 32 bytes. A space is acceptable as a character.

  3. For the [Server Type] field, select a server type from [Server (FTP)] or [Computer (SMB)].

  4. For the [Host Address (IP Address or DNS Name)] field, enter the server address in IP address or FQDN format using alphanumeric characters within 64 bytes. Period (".") and dash ("-") are acceptable.

  5. For the [Port Number] field, enter the port number in the range specified. The range is 21 or any number between 5000 and 65535 when you select [Server (FTP)] for [Server Type]. When you select [Computer (SMB)], the range is 139, 445 or any number between 5000 and 65535. When the default port number is used, no entry is required.

  6. For the [Login Name (if required by host)] field, enter a login name for logging in using alphanumeric characters within 97 bytes. A space is acceptable as a character.

  7. For the [Login Password] field, enter a password using within 32 alphanumeric characters. A space is acceptable as a character.
    The password you entered is displayed as circles (●).
    The asterisks (*) may be displayed instead of circles (●) depending on your web browser.

  8. For the [Re-enter Password] field, re-enter the password entered in [Login Password] for verification.

  9. For the [Name of Shared Directory] field, enter a share name of the SMB server using alphanumeric characters within 32 bytes. A space is acceptable as a character.
    This is saved only when [Computer (SMB)] is selected for [Server Type].

  10. For the [Subdirectory Path (optional)] field, enter the server path using alphanumeric characters within 96 bytes. A space is acceptable as a character.

  11. Click [Apply].

  12. Click [Return].

[Apply] button
[Undo] button
[Return] button

To change an entry:

Procedure

  1. Click an entry in the [Name (Displayed on Printer)] column or [Edit] in the last column to display the [Edit Network Scan Address] page.

  2. Edit the entries as required.
    The [Server Type] entry cannot be changed.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To delete an entry:

Procedure

  1. Click [Delete] in the fourth column to display the [Delete Network Scan Address] page.

  2. Click [OK] if you are sure you want to delete the selected entry.

  3. Click [Return].

The [Directory List to:] contains 32 entries.


FAX - FAX Address Book

Links to the [FAX Address Book] page of [FAX] where you can create, change and delete individual directory entry in [Directory List to:].

There are five columns; [Speed Dial No.], [Name (Displayed on Printer)], [Phone Number], unnamed (reserved for [Delete]) and unnamed (reserved for [Add] or [Edit]).
When an address is not registered, the [Name (Displayed on Printer)] column lists "(Not in Use)". The [Add] or [Edit] column lists [Add]. The [Phone Number] and [Delete] columns are blank.
When you create an address, the name and phone number are displayed in the [Name (Displayed on Printer)] and [Phone Number] columns. The [Add] or [Edit] column changes to [Edit], and [Delete] is displayed in the [Delete] column.

To create an entry:

Procedure

  1. Select any unused line and click [Add] in the fifth column to display the [Add FAX Address] page.

  2. Enter a name and phone number in the [Name (Displayed on Printer)] and [Phone Number] fields.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To change an entry:

Procedure

  1. Click a name in the [Name (Displayed on Printer)] column or [Edit] in the last column to display the [Edit FAX Address] page.

  2. Edit the [Name (Displayed on Printer)] and [Phone Number] fields as required.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To delete an entry:

Procedure

  1. Click [Delete] in the fourth column to display the [Delete FAX Address] page.

  2. Click [OK] if you are sure you want to delete the selected phone number.

  3. Click [Return].

[Directory List to:] contains 200 entries, grouped in 20 entries per group. The first group of 20 displays in the table. Below the table there are ten buttons labeled [001-020], [021-040], [041-060], [061-080], [081-100], [101-120], [121-140], [141-160], [161-180], [181-200]. Click any button to view other entries.


FAX - FAX Groups

Links to the [FAX Groups] page of [FAX] where you can create, change and delete group directory entry.

There are four columns: [Group No.], [Group Name], unnamed (reserved for [Delete]), and unnamed (reserved for [Add] or [Edit]).
When a group is not registered, the [Group Name] column lists "(No Group)". The [Add] or [Edit] column lists [Add]. The [Delete] column is blank.
When you create a group, the group name is displayed in the [Group Name] column. The [Add] or [Edit] column changes to [Edit], and [Delete] is displayed in the [Delete] column.

To create an entry:

Procedure

  1. Select any unused line and click [Add] to display the [Add FAX Group] page.

  2. Enter a group name in the [Group Name] field.

  3. Click [Apply].

  4. Click [Return].

[Apply] button
[Undo] button
[Return] button

To change an entry:

Procedure

  1. Click a name in the [Group Name] column, or [Edit] in the last column to display the [Edit FAX Group] page.

  2. Edit a name in the [Group Name] field.

  3. Select group entries as required.

  4. Click [Apply].

  5. Click [Return].

[Apply] button
[Undo] button
[Return] button

To delete an entry:

Procedure

  1. Click [Delete] in the third column to display the [Delete FAX Group] page.

  2. Click [OK] if you are sure you want to delete the selected entry.

  3. Click [Return].