Appendix A Access Permissions of Drawers, Folders, and Documents
Different access permissions are set with the cabinets, drawers, and documents on a user-by-user basis. Set the access permissions in [Access Permission Mask].
Once set in [Access Permission Mask], any operation outside of the set permissions can be restricted.
The setting values are as described below.
Once set in [Access Permission Mask], any operation outside of the set permissions can be restricted.
The setting values are as described below.
| Settings | Description | |
|---|---|---|
| Attribute | ||
| Acquisition | This right allows referencing of document and folder attributes. Any document or folder without this rightwill not be shown in the folder list and search result list. | |
| Update | This right allows updating of document and folder attributes. | |
| Content | ||
| Acquisition | This right allows referencing of document contents (registered file). Without this permission, displaying and downloading of document contents (file) are not possible. | |
| Update | This right allows updating of document contents (registered file). | |
| Drawer/Folder/Document | ||
| Delete | This right allows deleting of document and folder. | |
| Update Access Permissions | This right allows updating of access permission to the documents and folders. | |
| Update Status | This right allows updating of document and folder statuses. | |
| Acquire Operation Log | This right allows acquiring of operation logs for documents and folders. | |
| Lock Update | This right allows locking and unlocking of documents. | |
| Revise | This right allows revising of documents. | |
| Delete Revision Log | This right allows deleting of document revision log. | |
| Create/Show Preview Image | This right allows creating or updating of preview images. | |
| Lower Order Folder/Document | ||
| Create | This right allows creating of documents and folders inside a folder. | |
| Delete | This right allows deleting of documents and folders from a folder. | |
The table below lists the operations and the required access rights.
○: Required rights
| Operation | Permissions are checked for | Permissions | |||||||||||||
| Attribute | Content | Drawer/Folder/Document | Lower Folder/ Document | ||||||||||||
| Acquisition | Update | Acquisition | Update | Delete | Update Access Permissions | Update Status | Acquire Operation Log | Lock Update | Revise | Delete Revision Log | Create/Show Preview Image | Create | Delete | ||
| View Basic Information | Target drawer/folder/document | ○ | |||||||||||||
| View Cabinet Information*1 | Target cabinet | ||||||||||||||
| Update Name | Target folder/document | ○ | ○ | ||||||||||||
| View Attributes | Target drawer/folder/document | ○ | |||||||||||||
| Update Attributes | Target folder/document | ○ | ○ | ||||||||||||
| View Access Permissions | Target drawer/folder/document | ○ | |||||||||||||
| Update Access Permissions | Target drawer/folder/document | ○ | ○ | ||||||||||||
| Update Status | Target folder/document | ○ | ○ | ||||||||||||
| Update Document Type | Target folder/document | ○ | ○ | ||||||||||||
| Content View (Original View)*2 | Target document | ○ | ○ | ||||||||||||
| Content View (Preview Unrestricted) | Target document | ○ | ○ | ○ | |||||||||||
| Content View (Preview Restricted)*3 | Target document | ○ | ○ | ||||||||||||
| FTS Index Status Update | Target document | ○ | ○ | ||||||||||||
| Move | Target folder/ document | ○ | |||||||||||||
| Target parent drawer/folder | ○ | ○ | |||||||||||||
| Move destination drawer/folder | ○ | ○ | |||||||||||||
| Delete (Moving to recycle bin) | Target folder/document | ○ | ○ | ||||||||||||
| Target parent drawer/folder | ○ | ○ | |||||||||||||
| Delete (Moving from recycle bin) | Target folder/document | ○ | ○ | ||||||||||||
| Delete (Deleting revision from revision log) | Target document | ○ | ○ | ○ | |||||||||||
| Restore | Target folder/ document | ○ | |||||||||||||
| Restore destination drawer/folder | ○ | ○ | |||||||||||||
| Download | Target document | ○ | ○ | ||||||||||||
| Open with browser (Clicking a document link) | Target document | ○ | ○ | ||||||||||||
| Check-In (with no file selected) | Target document | ○ | ○ | ○ | |||||||||||
| Check-In (with a file selected) | Target document | ○ | ○ | ○ | ○ | ||||||||||
| Check Out | Target document | ○ | ○ | ○ | |||||||||||
| Lock | Target document | ○ | ○ | ||||||||||||
| Unlock | Target document | ○ | ○ | ||||||||||||
| Revision Log (Acquiring a revision list) | Target document | ○ | |||||||||||||
| Operation Log | Target folder/ document | ○ | ○ | ||||||||||||
| Attach Certification Information | Target document | ○ | ○ | ○ | ○ | ○ | ○ | ||||||||
| Verify Certification Information | Target document | ○ | ○ | ||||||||||||
| View Certification Information | Target document | ○ | ○ | ||||||||||||
| View Detailed Certification Information | Target document | ○ | ○ | ||||||||||||
| Translate Document | Target document | ○ | ○ | ||||||||||||
| Translated destination drawer/folder*4 | ○ | ○ | |||||||||||||
| Add to Favorites*5 | Target cabinet/ drawer/ folder/ document | ○ | |||||||||||||
| Upload*5 | Register destination drawer/folder | ○ | ○ | ||||||||||||
| Create Folder | Register destination drawer/folder | ○ | ○ | ||||||||||||
| Search*6 | Search target drawer/folder | ○ | |||||||||||||
| Output to CSV*6 | Target cabinet/ drawer/ folder/ document | ○ | |||||||||||||
| Empty Recycle Bin | Target folder/ document | ○ | ○ | ||||||||||||
*1: The target is a cabinet, and therefore no permissions are required.
*2: If the target document is a PDF, it can be displayed in the original view.
*3: If [Prohibit Saving or Printing of Preview Image by Access Permission] is set to a drawer, the [{PDF Document Name} (Preview Unrestricted)] screen appears when you preview a document for which you do not have access permission (for content acquisition).
*4: After performing a document translation, access permission to the destination drawer/folder is required, as the translated document is automatically registered in the same level.
*5: When the target is a cabinet, no permissions are required.
*6: Any folders or documents for which permissions to acquire attributes are not assigned will not be included in the search results; any folders or documents for which permissions to acquire content are not assigned will not be included in Full-text Search results.