Configuring a Link between the Multifunction Device and DocuWorks Tray

Configure settings to automatically load documents stored in a mailbox of the multifunction device into a tray.

Configuring the Mailbox Setting of DocuWorks Tray

Configure the mailbox setting of DocuWorks tray to directly link DocuWorks Tray to a multifunction device.
Note
Following preparations are required before configuring the setting.
  • Take a note of the IP address or FQDN of the multifunction device. If you are not sure about the IP address or FQDN of the multifunction device, contact the system administrator of the multifunction device.
  • If you use Network Scanner Utility 3, install it on the PC where DocuWorks Tray is installed.
  • Procedure
1.
Right-click the tray management icon, and click [Link Settings with Multifunction Device] from [Options] in the popup menu.
The [Link Settings with Multifunction Device] dialog box appears.
2.
Select the [Move Multifunction Device Documents to Tray Automatically] check box.
3.
Click [Settings] for [Mailbox Connection Settings].
If you have accessed the mailbox, the [Mailbox Connection Settings] dialog box appears.
If you first access the mailbox, the [Mailbox has not been set up.] dialog box appears.
4.
Click [Yes].
A message box appears.
5.
Click [OK].
Mailbox Configuration Wizard launches.
6.
Click [Next].
7.
Configure each item in the [Scanner Specification] dialog box, and click [Next].
If [Searched Scanner] shows a multifunction device to link, click the multifunction device.
If [Searched Scanner] does not show a multifunction device to link, enter IP address or FQDN in [Specify the IP address or FQDN directly].
The [Mailbox Specification] dialog box appears.
8.
Configure each item in the [Mailbox Specification] dialog box, and click [Next].
Enter the number of the mailbox storing the scanned document in [Mailbox Number].
If you have set a password for the mailbox, enter the password in [Password].
9.
[Completed].
Mailbox Configuration Wizard closes.

Settings with Network Scanner Utility 3

Configure the following setting using Stored File Manager 3 of Network Scanner Utility 3.
  • Procedure
1.
Open [Start] > [All Programs] > [FUJIFILM] > [Network Scanner Utility 3], and select [Stored File Manager 3].
The [Specify Scanner] dialog box opens.
2.
Configure each item in the [Specify Scanner] dialog box, and click [Next].
If the [Scanner Detected] list contains a multifunction device to be linked with DocuWorks Tray, click it.
If the [Scanner Detected] list contains no multifunction device to be linked with DocuWorks Tray, enter the IP address of FQDN of the multifunction device in [IP Address or FQDN].
The [Specify Folder] dialog box opens.
3.
Configure each item in the [Specify Folder] dialog box, and click [Confirm].
In [Folder Number], enter the number of the mailbox that contains scanned documents.
If a password is set to the mailbox, enter the password in [Passcode].
The main page of Stored File Manager 3 opens.
4.
Select [Details] in the [File] menu.
The [Details] dialog box opens.
5.
While opening the [Details] dialog box, right-click on the tray management icon, and select [Link Settings with Multifunction Device] from [Options] in the pop-up menu.
This opens [Link Settings with Multifunction Device] dialog box of DocuWorks Tray.
6.
Configure each setting item in the [Display / Import Settings] tab of the [Details] dialog box.
In [File Saving Options], select [Auto Save].
Copy the path displayed in [Save Location of Multifunction Device Documents] of the [Link Settings with Multifunction Device] dialog box in DocuWorks Tray, and paste it to [Save in].
Select and copy the range from the drive name at the head of the path to "Polling" at the end.
7.
Select the [Save As] tab in the [Details] dialog box, and select [Save Multiple Pages per File] in [Save Options].
8.
Click [OK].
9.
Minimize the main screen of Stored File Manager 3.
Check that Stored File Manager 3 is active.

Settings in DocuWorks Tray

Procedure
1.
Configure each item of the [Link Settings with Multifunction Device] dialog box.
Select the [Move Multifunction Device Documents to Tray Automatically] check box.
Click [Detailed Settings], and check the setting of the [Image Document Conversion Settings] dialog box. If necessary, change the setting.
Select a tray where to move documents in the multifunction device from [Destination Tray].
When changing the default interval (3 min.) to check a new document transferred from the multifunction device, specify the time between 1 and 60 min. in [Refresh Interval].
2.
Click [OK].
The following message appears.
"If an error occurs while linking with a multifunction device, an error message may appear and the process may stop. To resume the process, after resolving the error, open the multifunction device link setting screen and enable the link function. For details, refer to "Operation Precautions" in the Help."
We recommend you to click [Help] and read "Operation Precautions".
This allows you to load documents that are stored in a mailbox of the multifunction device, into a tray.

If the mailbox has setting information

Click [Settings] for [Mailbox Connection Settings] in the [Link Settings with Multifunction Device] dialog box to show the [Mailbox Connection Settings] dialog box.
To apply the displayed settings, select the [Enable Connection Settings] check box. To newly configure the settings, press [Settings] to launch Mailbox Configuration Wizard.

If an error occurred during conversion or transfer:

An image file obtained from the mailbox of the multifunction device, is converted to a DocuWorks document, and moved to a tray. If an image file cannot be converted to a DocuWorks document, an error message appears.
An image file that cannot be converted is moved to the error folder. A file that was not loaded into a tray due to an error, can be recovered from the error folder.
The error folder has the following path.
"{DWFolders specified by using DocuWorks Personal Settings}\TrayFolder\TrayOption\Error"
If a file you want to move to the error folder is duplicated, it is assigned to a sub number and stored in the folder.